4-H Offices

Each year members of the 4-H club are elected to officer positions by their peers. Each position comes with it’s own set of responsibilities. Some positions are filled by a member of any age while others are better suited(*) for the older or more experienced members of the club. October 24th we will be voting and filling these positions.

Please take a look at the attached officers handbook and decide whether or not you would like to run for one of the following positions.

President*
Vice President*
Secretary*
Treasurer
Sergeant at Arms
Reporter
Historian

Prepare a small speech on why you think you would be a good candidate for the position and be prepared to present it to the group. Keep in mind that you can run for multiple positions, but can only be elected to one.

These are the requirements of each position as found in the club bylaws.

 

ARTICLE V Officers and Elections

Section 1. The officers of the club shall be a President, Vice-President, Secretary, Treasurer, SergeantĀ at Arms,
Reporter and Historian.

Section 2. Officers shall be elected annually. Officers shall serve for a term of one year.

Section 3. The officers of the club shall constitute an executive committee.

Section 4. Any officer position that becomes vacant shall be filled by a vote with at least 51% approval of
the members present.

 

 

ARTICLE VI: Duties of Officers

Section 1. Duties of the President shall be

(a) to preside at all meetings of the club, enforce the bylaws and exercise
supervision over the affairs of the club.
(b) to appoint members and parents/legal guardians to committees as needed.
(c) to serve as delegate of the club to the County 4-H Council.
(d) to plan club educational programs.
(e) to help plan club recreational activities.
(f) to keep the club informed of county 4-H activities and assist in the coordination of
club and county activities.

Section 2. Duties of the Vice-President shall be

(a) to assist the president.
(b) to perform the duties of the president in the absence of that officer.
(c) to help plan all club educational programs.
(d) to plan club recreational activities.
(e) to keep the club informed of county 4-H activities and assist in the coordination of local and county
activities.
(f) to encourage all 4-H members to become involved in county 4-H activities.

 

Section 3. Duties of the Secretary shall be

(a) to keep a full and correct record of all proceedings of the club.
(b) to have charge of club correspondence.
(c) to keep the roll and read the minutes at each meeting.

 

Section 4. Duties of the Treasurer shall be

(a) to work closely with the adult leaders in the handling of club funds.
(b) to receive monies from club members from fees and fundraisers.
(c) to preside over the fundraising committee.

 

Section 5. Duties of the Reporter shall be

(a) to report activities of the club to local news media.
(b) to report activities to the county Extension agent.
(c) to prepare information and media for use on the club website and social media pages.

 

Section 6. Duties of the Historian shall be

(a) to record activities of the club using various mediums including photography and video.
(b) to create/maintain the club scrapbook with pages outlining the current year.
(c) to provide information and media to the Reporter for use in their duties.

 

Section 7. Duties of the Sargent at Arms shall be

(a) to call the meeting to order and to select club members to recite the pledges
(b) to maintain order during the meeting
(c) to enforce the club bylaws where necessary

 

 

4H_GCM_10_officers_handbook